The Audited Cash Over/Short data alert provides you with e-mail notification for stores where the over or short amounts exceed the tolerances in the alert definition. The Audited Cash Over/Short alert reports data for processed shift reports. If you have received an Unaudited Cash Over/Short alert for this cash discrepancy, you will not receive an audited alert. See the following Data Alert File Maintenance form:
The Audited Cash Over/Short data alert lets you set two tolerances: Cash Short Tolerance and Cash Over Tolerance. The default value for the tolerances is zero, but you can change the tolerance amounts as needed.
When scheduling the Audited Cash Over/Short alert, it's important to remember that the Shift Report Processing program initiates the Data Alert Processor, which, in turn, creates this alert. This is important to remember because if you schedule the alert for once a day at a time prior to processing shift reports, you will not receive the alert until the following day. For example, you schedule the Audited Cash Over/Short alert for 8:00 a.m. every day, but you do not process shift reports until 10:00 am. In this situation, you would not receive the day's audited over/short alert until 8:00 a.m. the following morning. Consider using the following scheduling options to avoid this delay:
Schedule the alerts to occur for sometime after you process shift reports. This option will prove the most efficient method if you process shift reports once a day after all shift reports have been received.
Schedule the alert to occur twice daily after you process shift reports, once in the morning and again in the afternoon. This option proves beneficial if you normally process all shift reports at one time, but may occasionally have one or more reports that are not received or processed until later.
For step-by-step instructions on creating data alerts, see the Data Alert File Maintenance help topic. Note: For reporting posted shift report data, see the Unaudited Cash Over/Short Data Alert.
